Nixu Privacy Notices

We respect the privacy of individuals and are committed to process your personal data confidentially and in accordance with the applicable data protection laws and best practices.   

On this page you can find information about how we process your personal data when you interact with our services as a representative of current or prospective customer or service provider.  

In addition, you will find information about how we use your personal data when you visit Nixu websites.  

You will also find information about your rights in relation to the information we hold about you and who you can contact in case you have any questions regarding our privacy and data protection practices at Nixu. 
 

NIXU PRIVACY CONTACT 

Nixu Oyj is the data controller for your personal data unless otherwise indicated. You can find our company details and contact details on the  Contact  page of this website. 

Nixu has an appointed Data Protection Officer, who can be contacted at  dpo.nixu@dnv.com. 

Nixu is a DNV company. You can also reach out to DNV’s Global Data Protection Officer at dataprotection@dnv.com. 

HOW WE GET YOUR PERSONAL DATA 

Most of the personal data we process comes directly from you, for example when you fill in a contact request form, register to our events, or connect with one of our representatives at an event.  

Sometimes, other companies in our network such as customers or service providers we work with might share your data with us for one of the business-related purposes mentioned below.  

We may use personal data that is already publicly available for the same business-related purposes.  

PURPOSES OF PROCESSING AND PERSONAL DATA WHEN YOU INTERACT WITH OUR SERVICES  

As a data controller, we process personal data of our current and prospective customers, contacts, service providers, event attendees, and other persons we have a current or possible business relationship with.  

We do this for the following purposes: 

• Newsletter and marketing subscriptions to promote our services.  
• To provide services and administer current business relationships when you represent one of our existing or potential customers or suppliers. 
  
• We may process your personal data to provide and manage our services such as for order fulfillment, customer support, administration, and security. 
  
• In addition, we may process your personal data to comply with legal requirements such as a court order. 

THE TYPES OF PERSONAL INFORMATION WE COLLECT 

The personal data we process for the purposes mentioned above include your contact details including name, email address, phone number, as well as business information including your business role, job title, company name, country and market area. When you register for an event, we may ask for any dietary preferences. 

When you submit personal data through the “Send a message” form on the Nixu contact page, we will also process any personal data you leave in the optional “message” field.  

HOW LONG WE KEEP YOUR PERSONAL DATA 

We will keep your personal data only for as long as needed to fulfill the purposes described in this privacy notice or as required by law. For example, if you are a contact at one of our customers, we will keep your data for as long as there is a business relationship and for as long as you are our business contact.  

When you have provided us with personal data based on consent when you sign up to our newsletters or marketing subscriptions, we keep it until you ask us to remove it or withdraw your consent.

LAWFUL BASIS FOR PROCESSING 

We only process personal data when we have a legitimate reason and lawful basis to do so: 

• Consent: We use consent when you have given us a specific permission to process your personal data for a certain purpose under Article 6 (1)(a) of the GDPR. You may consent to receive direct marketing emails from us or our newsletters, download a publication or register for an event. 
   
• Legitimate interest: We use legitimate interest to process your personal data, in a way that is reasonably expected and justified under Article 6 (1)(f) of the GDPR. We have a legitimate interest in processing your personal data to provide services and administer current business relationships when you represent one of our existing or potential customers or suppliers, as well as to provide and manage our services such as for order fulfillment, customer support, administration, and security. We may also use legitimate interest to send you marketing material if you are an existing business contact. 

• Legal obligation: When there is a requirement to process your personal data to comply with applicable laws or because of a court order, we base our processing on Article 6 (1)(c) of the GDPR. For example, retention of certain personal information may be required by the authorities for financial reporting when we are providing services to a business you are associated with or to retain your contact information on a suppression list to ensure we do not send you marketing communications if you have requested to opt-out. 

SECURITY OF YOUR PERSONAL DATA 

We always strive implement appropriate technical and organizational security measures to protect your personal data and to prevent any accidental or unlawful destruction, loss, alteration, unauthorized disclosure of, or access to personal data transmitted, stored, or otherwise processed. 

We comply with applicable legislation and use appropriate safeguards when transferring your information outside of EU/EEA, including EU standard contractual clauses and supplementary measures to safeguard personal data. 

HOW WE SHARE YOUR DATA 

We use third-party data processors to provide services for us. We have contracts with them that ensure they only handle your personal information as we instruct. They will not share your information with anyone else and will keep it secure, retaining it only for as long as we direct.  

If we need to transfer your personal information outside of the country, it will be done in accordance with GDPR. 

We do not share your data with third parties unless there is a legitimate reason to do so. 

Our data processors include:  

• Oracle Norge AS  
• Salesforce Inc.  
• Microsoft Inc. 
• HubSpot Inc. 
• Global Shared Services and Group functions in the DNV Group 

How we share your information in the DNV group  

Your personal data may be transferred to other entities in the DNV Group that provide Global Shared Services and Group functions for order fulfillment, customer support, administration and securing our services. The legal basis for such transfer is DNV Group’s legitimate interest in providing customer support, administration and internal IT department as well as our company group’s legitimate interest to guarantee smooth operations between our entities.  

The DNV Group has established Binding Corporate Rules (Controller) which allow us to transfer personal information to a third country outside the European Union / European Economic Area safely within the DNV Group entities. 

YOUR PRIVACY RIGHTS  EXPLAINED 

The following rights may be applicable to you in relation to the personal data we process about you: 

• The right to transparency and access: This means that you have the right to know what information we process about you and can request a copy of all the personal data. 
    
• The right to rectify inaccurate information: This means that you have the right to request rectification of any inaccurate personal data. 
    
• The right to request deletion of your information: This means that you have the right to request deletion of your information that we hold about you. You have this right if the personal data is no longer necessary for the original purpose, the processing is based on consent, there is no overriding legitimate reason or legal obligation to retain the data, or the data was processed for direct marketing purposes. 
    
• The right to object: If you disagree with how we are using your data, you have the right to object to it. This applies in situations where we are processing your data based on our legitimate interests, or for tasks carried out in the public interest. We may refuse your objection if there are valid reasons for us to keep processing your data. 
    
• The right to have your personal information transmitted (data portability): If we are processing your personal data based on consent on the performance of a contract, you have the right to data portability. This means you can request your personal data in a commonly used, machine-readable format. You can then transfer that data to another service or organization easily.  
    
• The right to demand the restriction of processing: This means that you have the right to demand that Nixu only stores your information but does not use it in another way. You have this right if you contest the accuracy of your personal information, and any processing then will be restricted until the accuracy of the personal information is verified. You have this right also if you need the information after Nixu’s retention periods ends, or for the establishment, exercise or defence of legal claims. 
    
• The right to lodge a complaint with the supervisory authority: We always wish that you would contact us if you have any questions or concerns regarding the processing of your personal data. However, if you are concerned about the processing of your personal data, you have the right complain to the national data protection authority. In Finland, it is the Data Protection Ombudsman (https://tietosuoja.fi/). 

If you wish to exercise your privacy rights, please get in contact with dpo.nixu@dnv.com. 

WEBSITE PRIVACY NOTICE 

This website privacy describes how we use and process information that we collect about you when you visit our website through cookies.  

How do we use your information when you visit our website? 

We process personal data when you visit our website for the following purposes: 

• To present the content of our website in a manner ideal for your device 
• To monitor the use of our website and to improve the site functionality and the user experience. 
• To monitor the efficiency of our sales promotion and marketing campaigns 
• To advertise and offer our services to you. 
• To improve customer communications and to recognize potential customers. 

How we use cookies to collect your personal data when you visit our website 

We use cookies and analytical tools on our websites. A cookie is a small text file stored on your computer. We use a cookies banner on our website to obtain consent for optional cookies. Essential cookies for functionality, security, and accessibility are set and not managed by the tool.  

We use the following categories of cookies on our website: 

• Strictly necessary cookies help make a website navigable by activating basic functions such as page navigation and access to secure website areas. Without these cookies, the website would not be able to work properly. 

• Functional cookies make it possible to save information that changes the way the website appears or acts. For instance, your preferred language or region. 

• Statistical cookies help the website owner understand how visitors interact with the website by collecting and reporting information. 

• Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and interesting to the individual user and thus more valuable for publishers and third-party advertisers. 

We collected the following information through cookies and an and it can be linked with the information you have submitted on our website.  

• IP address 
• The type of browser you are using 
• information about your computer or mobile device’s operating system 
• Webpages that have been shown to you 

The lawful basis for functional, statistical and marketing cookies is your consent under Article 6 (1)(a) of the GDPR. We ask for consent when you land on our website through our cookies banner. For strictly necessary cookies our lawful basis is our legitimate interests under Article 6(1)(f) in making the maintaining IT system integrity, the basic functionality of the site and business continuity. 

HOW WE SHARE YOUR DATA  

We use third-party site analytics and advertisement services, such as Google Analytics, Google Tag Manager and Google Ads, that place cookies to enable their services, if you have agreed to the use of cookies. The collected information is used for site improvement and measuring purposes and includes for example how you reached our website and interacted with the pages. Service providers transfer and store the information on their servers. 

• More information about Google Analytics privacy available here. 
• More information about Google Analytics cookie usage available here. 
• Google offers a browser add-on which allows to block (’opt-out’) Google Analytics cookies on all websites. 
• More information about Google Ads and privacy available here. You can also opt-out of seeing Google Ads here. 

Hubspot is a marketing automation system that helps us automate our marketing measures and target them on potential customers. Hubspot uses first-party cookies: it allows us to gain more insight into our users’ activities on our website. We do not use cookies to monitor users’ actions elsewhere than on our own website. 

The LinkedIn Insight Tag is a lightweight JavaScript tag that is added to our website to enable in-depth campaign reporting and to help us to optimize our LinkedIn campaigns. The LinkedIn Insight Tag creates a unique LinkedIn browser cookie on a visitor's browser and enables the collection of the following metadata with the cookie: 

• IP address 
• timestamp  
• page events e.g. page views. 

LinkedIn does not share personal data with Nixu Corporation. It only provides reports about our website audience and ad performance. These reports do not identify individual users at any point. LinkedIn users can control the use of their data for advertising purposes through their account settings. 

• More information about LinkedIn’s privacy available here. 

GoToWebinar is a web-hosted service from LogMeIn, Inc., that helps us to organise webinars and live events to our customers.  

• More information about GoToWebinar’s privacy available here. 

YouTube is used to embed videos and media content on our website. 

• More information about Google privacy and YouTube available here. 

PURPOSE AND DURATION OF THE COOKIES WE USE ON OUR WEBSITE 

CHANGES TO THIS INFORMATION 

We review and update the information included in our privacy notices from time to time and when necessary. Any changes we make will be updated to this page, so you can always find the latest version. This page was last updated on 02/10/2024